hile it may not thrill you to do so, keeping the minutes of your meetings can be quite beneficial for many reasons other than just following the law.
The Bottom Line about Keeping Business MinutesOut of the 50 US states, there are only five that do not require a corporation to keep business meeting minutes. Not all states, however, require the minutes to be filed with them. Instead, keeping them with your corporate records will suffice. Keeping meeting minutes will help keep you in compliance, which is a crucial and ongoing process. In short, corporate business minutes are a written record documenting the goings-on of your business meetings. This may include financial decisions, employee matters, documenting expenses, approving loans or lease agreements, vendor changes, and other such information. The purpose is for investors, auditors, and the court system to have the ability to verify the details. With the details, it is also important to record any pertinent information about the meeting such as the date, those present, and other such information. Most importantly, the failure to keep proper business minutes can lead to consequences including fines, tax issues, and even loss of your corporate status.
How Business Minutes Help YouOften, the keeping of minutes is regarded as a necessary evil, especially if your corporation is a smaller local or regional entity. However, keeping business minutes can also be a great help for your internal operations as well. It provides solid documentation, so that should any disputes or questions about past decisions arise; the corporate minutes can be reviewed for answers and explanations. Minutes are also an excellent historical record of your organization that can serve many different purposes in the future. Finally, minutes will help keep your business well organized and operating smoothly.
It is important that if you do not understand how to manage and keep your business minutes or if you have questions about your responsibilities regarding them to get help. It is of fundamental importance to speak with a professional who can help you navigate this corporate necessity.